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Visitor Help Desk
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All your Travel questions answered in one place.
Dear Participants...
We have created this page specifically to assist conference participants in ensuring a safe and memorable visit to Hoshiarpur. Here, you’ll find essential information, including a Visa Information section, Local Facilitation section, and Accommodation section. Each section is designed to help you plan your trip with ease. Simply click the buttons below to explore the specific details you need for a smooth and enjoyable experience.
Visa Information
A visa allows you to enter India for a specific length of time depending upon the type of visa. The passport or travel document will show the date of your entry and how long you are permitted to stay in the country.
Do I need a visa?
For the most recent guidelines and detailed information including Visa-free, Visa on Arrival and visa applications & submission procedures, please visit www.indianvisaonline.gov.in (Click Here) . This official site provides up-to-date instructions to ensure your visa application process is smooth and compliant with current regulations.
We strongly recommend you to apply not earlier, but also not later. You should get a decision on your visa timely.
Invitation Letter from ICAMP 2025
If you need a visa, we will be pleased to provide you with an Invitation Letter for your application. Visa applications have to be done by yourself to the nearest Indian embassy or consulate which are going to inform you regarding the requirements and documents that are needed. Please ensure that is sufficient time left for the applications to be completed. The participant is sole responsible to apply and follow up on his Visa application.
In order to provide you with an Invitation Letter, the following requirements have to be fulfilled:
Be an author of an accepted paper.
Have paid the registration fee for this conference.
Successfully fulfilled the above two requirements, Click Here
Information needed for the invitation letter:
Your full name
Title (Dr. Prof. Mr. Ms)
Organization
Full mailing address
Telephone and fax number
Email address
Title of the paper submitted in the conference
Copy/proof of the registration fee paid for the conference
Please Note That:
A Letter of Invitation is a proof that your paper submission and registration application are accepted by the conference committee board. It perhaps could help with your visa application. However, it does not guarantee you a visa. The invitation letter will be issued ONLY after you have registered and full payment has been received. Rejection of visa application cannot be the reason to require fee refund.
1. The invitation letter will be issued after the successful registration.
2. Your name must be listed exactly as it appears on your passport. Any differences between the name on your passport and the name on your invitation letter or other documentation could lead to a delay and/or denial of your visa.
3. Please note ICAMP Conference and the organizing committee are not authorized to assist with the VISA process beyond providing the Notification of Invitation Letter issued by ICAMP. Should your application be denied, ICAMP Conference and the organizing committee cannot change the decision of the Ministry of Foreign Affairs, nor will ICAMP Conference and the organizing committee engage in discussion or correspondence with the Ministry or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the VISA application of individual being denied.
4. It takes time for the Embassy to process the VISA application, please register as early as you can to make sure you have enough time for visa processing.
Local Facilitation
Time Zone
India time is 5:30 hours ahead of Greenwich Mean Time (GMT+5:30)
Currency
The unit of Indian currency is the Indian Rupee (₹).
Coin denominations are ₹1, ₹2, ₹5, and ₹10.
Banknotes are ₹5, ₹10, ₹20, ₹50, ₹100, ₹200, ₹500, and ₹2,000.
Credit cards
Visa, MasterCard, Diners Club, and American Express are widely accepted at major hotels, shops, and restaurants in the larger cities. Check with your credit card company for details of merchant acceptability and other services which may be available.
Business Hours
Government office hours are usually from 9:00 to 17:00 on weekdays and closed on weekends. Banks are open from 9:00 to 16:00 on weekdays and closed on Saturdays (2nd, 4th Saturday) and Sundays. Most stores are open every day from 11:00 to 22:00, including Sundays.
Emergency Numbers:
1363 or 1800111363 - Tourist Helpline
112 - National Emergency Number
100 - Police
101 - Fire
102 - Ambulance
108 - Disaster Management Services
1091 - Women helpline
9540161344 - Air Ambulance
1072 - Railway Accident Emergency Service
1073 - Road Accident Emergency ServiceNumber
Accommodation
The registration fee doesn't include accommodation. The participants should make reservation by themselves. Below are the options like Institute Hostels and some recommended Hotels near the Conference Venue.
Conference vehicle from the Airport/Bus Stand/Railway Station will be available to registered participants free of cost on advance travel information.
RAYAT BAHRA HOSTELS
Limited space is available within the campus in Rayat Bahra Institute's Hostels. The accommodation for the delegates will be arranged on payment on a first come first serve basis.
Rooms will be available on Sharing Basis (two persons in a Room).
HOTELS IN HOSHIARPUR
Apart from Hostels, You may book rooms in nearby hotels in Hoshiarpur. There exists a number of budgetary as well as premium hotels at Hoshiarpur. Participants can book their accommodation by their own.
Please Note that we do NOT endorse any hotel. Guest/Participants are free to Choose any Hotel of their choice.
Our committee members may guide / help participants to book the suitable hotels at Hoshiarpur (Only if any participant need our assistance).
Our conference bus / vehicle will pick & drop free of cost (depending on Availability) in any hotel in Hoshiarpur on advance information shared with us. So participants may book their space in any hotel in Hoshiarpur. Following is the detail of hotels available (but not limited to):
Fortune park (ITC+)
Hoshiarpur
Railway Station - 7.7 KM ( 20 Min. )
Bus Stand - 6.8 KM ( 15 Min. )
ICAMP Venue - 13 KM ( 25 Min. )
Hotel Royal plaza
Hoshiarpur
Railway Station - 9.4 KM ( 20 Min. )
Bus Stand - 7.2 KM ( 15 Min. )
ICAMP Venue - 13 KM ( 25 Min. )
Maharaja Palace
Hoshiarpur
Railway Station - 1.5 KM ( 5 Min. )
Bus Stand - 1.1 KM ( 5 Min. )
ICAMP Venue - 8 KM ( 15 Min. )
Hotel Presidency
Hoshiarpur
Railway Station - 2.5 KM ( 6 Min. )
Bus Stand - 1 KM ( 3 Min. )
ICAMP Venue - 9.4 KM ( 17 Min. )
Batra Continental
Hoshiarpur
Railway Station - 2.6 KM ( 8 Min. )
Bus Stand - 2 KM ( 6 Min. )
ICAMP Venue - 7.9 KM ( 14 Min. )
amber residency
Hoshiarpur
Railway Station - 4.6 KM ( 12 Min. )
Bus Stand - 3.1 KM ( 8 Min. )
ICAMP Venue - 11 KM ( 20 Min. )
#ICAMP2025
Welcome to ICAMP Hoshiarpur, held on the historic land of the Indus Valley Civilization, where ancient technical inspirations meet today’s innovations. Join us in celebrating the fusion of heritage and modern technology, shaping the future together.
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